Every document and lease in one place.
CIRO files leases, reports and correspondence per apartment and tenant and reminds you of deadlines. When you need proof, you have it at hand within seconds.
- 60 days free
- GDPR-compliant
- No credit card needed
My properties
for leases, reports and letters
prepared for a dispute
to find the right document
Document filing in detail
Contracts, deadlines, protocols, all in one place, always accessible
Manage rental contracts digitally. All contracts securely stored, versioned, and instantly accessible. No more digging through folders – find any contract in seconds.
Deadlines
Records
History
Manage rental contracts digitally. All contracts securely stored, versioned, and instantly accessible. No more digging through folders – find any contract in seconds.
Document management for landlords
CIRO files leases, handover reports and correspondence per apartment and tenant. You keep deadlines such as the deposit refund in view, and in a dispute you have every document at hand within seconds. CIRO does not replace legal advice, but it makes sure your records are complete.
Lawyer-reviewed templates for every step
Reminder letters, notices, rent-increase letters, CIRO provides lawyer-reviewed templates that are updated regularly. Your utility billings are automatically checked against the requirements of § 556 BGB and the Operating Costs Ordinance (as guidance): deadline respected, allocation key plausible, mandatory items complete. CIRO flags missing mandatory details and deadlines before you send.
Never miss a deadline again
Notice periods, the utility billing year deadline, rent reductions, construction notifications, heating oil order cycles, CIRO keeps statutory and contractual deadlines in view and reminds you in time. With escalation steps: first reminder 14 days before, second 3 days before, push notification on the day itself. So a missed deadline no longer catches you off guard.
Your path to order and evidence
From scattered folders to one filing system where every document belongs to the right apartment and tenant.
Unprotected
Without a system
Documents scattered in folders, emails and drawers. In a dispute you find nothing.
0
Evidence at hand
0
Order in documents
Every document in the right place
sorted by apartment and tenant
1
filing for leases, reports and letters
Automatic categorization
Documents are automatically recognized, labeled and assigned to the right unit.
Every change logged
Every change, every access, every communication is logged. In a dispute your documentation is complete.
Well prepared
Photo evidence with timestamp
Automatic archiving
Access control
GDPR compliant
Proof at hand in two minutes
for all records per apartment
All documents sorted and retrievable within seconds
to the right document
CIRO recognises the type of every document and assigns it to the right apartment
Reminders before every deadline
Every change and every access is logged
GDPR-compliant
§556 BGB · §2 BetrKV
Encrypted data storage
German company
Frequently asked questions
No – CIRO is not a substitute for a lawyer and does not give legal advice. CIRO is your legal assistant: we help you manage leases, protocols and statements in a structured way, link them cleanly and prove with timestamps when and how they were shared. For specific legal interpretation – say, a termination dispute or rent reduction – a lawyer belongs at the table. CIRO makes sure you have all relevant documents organized and timestamped, ready to hand over.
Everything that matters for your rental: leases, handover protocols, house rules, utility statements, meter reading receipts, contractor invoices and correspondence. CIRO accepts PDF, JPG and PNG. From CIRO Smart, CIRO additionally extracts date, amount and category from invoices automatically. Instead of searching in folders, you find every document instantly, sorted by property, tenancy and category.
Yes. When creating or editing a tenancy you pick the matching lease from your document storage. CIRO automatically pulls the key data – start date, rent, deposit – into the tenancy record, so you don't enter anything twice. Changes remain traceable, because CIRO archives every version with a timestamp.
Only the ones you explicitly share – selectively per tenant or across the board. Typically lease, house rules and the current utility statement. Internal notes and documents from other tenancies stay invisible. You adjust sharing at any time with one click – full control, without running a second document system.
Yes. All files are stored with modern industry-standard (AES-256) encryption on European servers – GDPR-compliant, with daily backups and multiple redundancy. Access is limited to you, the people you explicitly grant access to, and tenants with an active sharing link. No AI model training on your data, no third-party resale, deletable at any time.
Every document stays fully archived in your account – with timestamp, audit trail and history. Your former tenant keeps read access to their own files for a defined period, so they can still retrieve statements and deposit receipts. After that their access is deactivated automatically – your archive view is unaffected.
Bring order to your records
Try 60 days free and bring order to your documents before you really need them.