Utility billing. Automatically. Correct.
From receipts to a legally compliant billing – for all tenants at once, in minutes instead of days.
No credit card required · GDPR-compliant · You always have the final word
instead of 3 days*
BGB-compliant
automatic calculation
Utility billing in detail
From receipts to a legally compliant billing – automatically
Capture costs. Upload receipts or enter them manually – CIRO recognises the cost type and amount automatically. Heating, water, caretaker, insurance: everything in one place.
Allocation
Dispatch
Capture costs. Upload receipts or enter them manually – CIRO recognises the cost type and amount automatically. Heating, water, caretaker, insurance: everything in one place.
Invoices read automatically – in seconds
Upload your invoices, heating cost statements or utility contracts via drag-and-drop. CIRO automatically detects all relevant data: amounts, billing periods, consumption values and cost items – without manual typing, without preparing Excel sheets. What used to take 10–15 minutes per document, CIRO finishes in under a minute. You save hours per billing cycle and avoid typos that lead to costly corrections later.
AI verifies what you can legally allocate
Not every line on an invoice can be passed on to tenants – § 2 of the German Operating Costs Ordinance is clear on this. CIRO automatically recognises which costs you may actually allocate and which you must bear as the owner. Repairs, administrative costs and maintenance are reliably filtered out before they end up in the billing. This way you avoid disputes with tenants, corrections after objections and, in the worst case, lawsuits at the rental court.
Your path to utility billing in minutes
From days of spreadsheet work to a legally compliant PDF at the push of a button.
Days lost wrestling spreadsheets
Manual
You wrestle with spreadsheets, juggle between a calculator and the heating statement, verify allocation keys by hand – and in the end you miss a line item or mistype a formula.
3 days
For one billing
∅ 3×
Recalculation needed
Days become minutes
instead of 1–3 days
30
min.
for a complete billing
PDF at the press of a button
Legally compliant PDF with all receipts – individual for each tenant, ready in seconds.
§ 556 BGB compliant
All legal requirements considered. The billing stands up to any review.
All cost types
Heating & hot water
Caretaker & cleaning
Insurance
Water & sewage
Numbers that speak for themselves.
Average processing time
Average of 30 minutes for a complete utility bill
BetrKV items covered
All bills legally reviewed to comply with § 556 BGB
§ 556 BGB-compliant output
Ready-to-send PDFs with no manual rework
GDPR-compliant
§556 BGB · §2 BetrKV
Encrypted data storage
German company
Frequently asked questions
CIRO supports all 17 billable items under § 2 BetrKV – property tax, water, heating, elevator, waste collection, insurance, caretaker and more. You enable only the positions relevant for your property and upload the receipts. Non-billable costs like management fees or maintenance reserves are flagged automatically – your tenant doesn't see them on the bill, the tax office does.
CIRO creates statements per § 556 BGB and automatically checks completeness, deadlines and allocation keys. Warnings show you when receipts are missing or the annual deadline is approaching – you can't accidentally send an invalid bill. For edge cases like a commercial share, we recommend a lawyer or tenant association; CIRO delivers the compliant baseline.
For each cost item you choose the right allocation key – living space, number of occupants, units or a custom key like heating consumption. CIRO calculates the shares automatically from the lease data and accounts for mid-year tenant changes to the day. The calculation is laid out transparently – if a tenant asks, you can justify every number directly from CIRO.
On the Free plan you bill one unit permanently for free – no credit card, no expiry date. You can also upload your property manager's annual statement (Hausgeldabrechnung) on the Free plan – CIRO imports the line items automatically into your utility bill. For multiple properties or automated reminders you upgrade to Basic, Smart or Pro, matching your portfolio size. That way you create your first utility bill with CIRO before spending a euro.
You download the finished PDF directly from CIRO or – depending on your plan – send it straight from the integrated tenant portal to your tenants. CIRO records the dispatch with a timestamp as an internal send receipt. Important: a send timestamp is not legal proof of delivery under § 130 BGB. If you want to be on the safe side – e.g. for disputed back-payments – send the bill additionally as registered mail with return receipt and upload the tracking record directly to the bill in CIRO. That way you have both dispatch and delivery fully documented.
Your next billing in 30 minutes
Start for free and experience how fast a legally compliant utility billing can really be.